Do you feel like you’re always busy but have little to show for it? Don’t you wish there was a way to increase productivity in your life?
You eat fast-food everyday, you have no time to exercise, and you never spend as much time as you want with loved ones because you ALWAYS are busy.
If you’re someone like me who runs a business, you are most likely a jack of all trades. This means that it’s critical you invest time to increase productivity.
Why Increase Productivity?
As times have changed, people’s lives have been loaded with more and more tasks and responsibilities.
If you ever get to the point where you don’t have enough time to spend on things you value the most, then it’s time for you to increase productivity in your daily life my friend.
Below are 5 tips I would give to anyone seeking to increase productivity in their lives and/or business.
Tip #1 – Be Fully Present
Ever notice how you’re most productive early in the morning or late at night? That’s because there are very little distractions during those times.
To be fully present means to eliminate all distractions.
It’s tempting to check your social media accounts, send a text message or check your emails. All of those minor distractions will rob you of time. I’m not saying that these minor distractions are useless, just don’t do them while you should be focusing on another task.
Don’t rob yourself of time. Increase productivity by eliminating anything that distracts you.
Being fully present is a learning process for most of us. You need to train your mind to not think about anything other than what you are working on at the moment. Don’t think about other tasks, what happened yesterday, or what you need to do later. Just be fully present. Nothing else.
Tip #2 – Use Tools
Wouldn’t it be nice to have a personal assistant to keep track of things for you?
For most of us, hiring a personal assistant is out of our budget. However, there are plenty of online tools that can outdo a personal assistant any day. The cool thing about it is that most of them are FREE!
Here are some examples of tools I use to free up some of my time:
- Wunderlist – Frees up my time by reminding me of tasks and sub-tasks that I need to complete by a certain date.
- Evernote - Helps me keep track of notes and stores them in the cloud. This way I can reach them from any device.
- Google Voice – Frees up my time by allowing me to reply to text messages straight from my computer. No need to switch devices. This app also allows me to screen unknown callers so that I only take the calls that are important.
Finding these type tools is a must. Always try to leverage a tool that will make your life easier by freeing up your time. This will definitely help you increase productivity.
Tip #3 – Break down your tasks
Most projects are broken down into general tasks. I challenge you to take it a step further and break down general tasks into sub-tasks.
This will help you identify, prioritize and estimate how long general tasks should really take you. Completing sub-tasks will motivate you to keep knocking out more tasks.
Many of us get discouraged when we think about how productive we were in any given day. Most of the time it’s because we can’t name any specific task we completed throughout the day.
Breaking down general tasks into sub-tasks will help put things into perspective. Being able to name the sub-tasks that you completed throughout your day will help build confidence for the next day.
Tip #4 – Routine is OK
Having a daily routine can help you increase productivity. After breaking down your tasks, you’ll want to schedule them around your daily routine.
Each morning, I recommend you write all the sub-tasks you’d like to complete during day. You can write these down on a piece of paper or record them within a task management app like Wunderlist. For some of you, writing these tasks down the day before may help. Just do whatever works for you.
This will give you a realistic view of how much you should really be getting done in any given day. Keeping yourself accountable to your list will help increase productivity.
Tip #5 – Just Do It
Starting a task is probably the hardest thing to do. Think about it. When you start a task you have no momentum and no focus. It takes time to get in the zone.
The best advice I can give you is Nike’s trademark… Just Do It.
You’ll eventually get in the zone. It’s just a matter of getting over that starting hump. As you train yourself to just do it, getting in the zone takes less and less time.
Start To Increase Productivity Today
Applying these 5 tips will help increase productivity in both life and business.
As you become more successful, you’ll have more and more tasks to juggle. Get moving and increase productivity today!
By the way, don’t hesitate to share any other tips that have helped you increase productivity by leaving a comment below.